Transaction Coordinator

Phoenix Investors • Milwaukee, WI

Phoenix Investors (the “Company” or “Phoenix”) is a national commercial real estate firm based in Milwaukee, WI whose core business is the revitalization of former manufacturing facilities throughout the United States. This strategy leads to positively transforming communities and restarting the economic engine in the communities we serve.

Primary Duties:

  • Drive transaction coordination across acquisition and leasing efforts, managing timelines and milestones from deal sourcing through closing
  • Collaborate cross-functionally with internal teams, including Accounting, Legal, Property Management, and Construction, to ensure smooth deal execution
  • Coordinate onboarding of new tenants, including document collection, internal communication, and setup across systems
  • Review and summarize leases, including key economic and legal terms, for internal use
  • Assist in the preparation of LOIs, proposals, presentations, and client-facing materials
  • Organize and maintain deal documentation, including lease files, acquisition folders, and property records
  • Support weekly internal deal meetings by updating reports and tracking deal status
  • Conduct research on market comps, tenant profiles, ownership records, and municipal data
  • Interface with brokers, tenants, and vendors during active transactions to facilitate communication and deliverables
  • Identify opportunities to improve team workflows and aid in developing operational procedures

Secondary Duties:

  • Attend and contribute to property tours and broker events as needed
  • Assist in the coordination of leasing signage, property photography, and marketing collateral as applicable
  • Support special projects and ad hoc initiatives
  • Bachelor’s degree in real estate, business, finance, or a related field; or equivalent combination of education and experience
  • 1 – 3 years of experience in commercial real estate, leasing, or transactions; prior exposure to tenant coordination or lease administration is a plus
  • Highly organized, detail-oriented, and able to manage multiple active deals with shifting priorities
  • Excellent communication skills, with the ability to interface professionally across departments and with external stakeholders
  • Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint); familiarity with CoStar, LoopNet, or similar platforms is a plus
  • Comfortable working independently while supporting a high-performing, fast-paced team
  • Problem-solving mindset and willingness to jump in wherever needed to support deal flow
  • Paid training, holidays, and vacations
  • Company perks, like breakfast and lunch provided, as well as fitness accommodations
  • Company-sponsored 401(k)
  • Benefits, including medical, dental, and life insurance

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